Project Summary

A work group composed of campus partners from University Human Resources, the Office for Institutional Equity and Diversity, and some colleges and divisions met to review the process used to initiate a request to waive the requirement to follow the recruitment process for EHRA positions. The group used an agile methodology called a “sprint” to elicit stakeholder feedback and to identify strengths and weaknesses of the proposed process. A “sprint” is a period when a team is focused on completing a set amount of work. The job waiver work group met for five days.

Recommendations/Deliverables

The project resulted in the following:

• The job waiver request process was moved to PeopleAdmin and automated, eliminating the need for campus partners to use email to navigate the request process.
• A revised waiver of recruitment form.
• Updated process maps and system workflow.
• OIED revised the reasons a waiver of recruitment can be considered in order to be consistent with federal equal opportunity and affirmative action guidance and NC State business practices.

College/Division Representative

Workgroup

Ryan Bernarduci – University Human Resources
Shannon Boatwright* – University Human Resources
Ellen Coster – University Human Resources
David Elrod – Office for Institutional Equity and Diversity
Jennifer Harrison – University Human Resources
Senadzi Kpeglo* – University Human Resources
David Perryman – University Human Resources
Lori Priess – University Human Resources
Sheri Renno – College of Veterinary Medicine
Shannon Williams – Office of Research and Innovation
Rebecca Zuvich – College of Agriculture and Life Sciences

Stakeholders

Beth Buck – Division of Academic and Student Affairs
Todd Driver – University Human Resources
Margaret Erickson – University Human Resources
Marshall Love – University Human Resources
Daniel Monek – Department of Music
Neal Parker – Poole College of Management and Faculty Senate
Nikki Price – College of Sciences
Connie Reno – College of Engineering
Julie Ricker – University Human Resources
Sheri Schwab – Office for Institutional Equity and Diversity
Wendy Scott – NC State University Libraries
Courtney Thornton – Office of Faculty Affairs
Marie Williams – University Human Resources
Beth Wright Fath – Division of Academic and Student Affairs
David Zonderman – College of Humanities and Social Sciences

*former employee

Benefits of New Process

• The user’s role is more clearly defined.
• The process is clarified.
• The definitions of the job waiver request categories are clearer.
• The automated process includes a more effective way of tracking the status of waiver requests.
• Users can edit job waiver requests in the PeopleAdmin system after submitting the proposals.
• The new procedure may reduce the review process from three to five days to two days.

What’s Not Changing

• OIED will review and decide whether to approve job waiver requests.
• UHR’s Classification and Compensation will review position details and salary information related to job waiver requests.

Implementation Date

March 2, 2020