Project Duration: August 2019-March 2020
Project Purpose
The purpose of the job waiver process improvement project was to enhance, streamline and automate the email-based process to make it a more effective and user-friendly procedure.
Project Summary
A work group composed of campus partners from University Human Resources, the Office for Institutional Equity and Diversity, and some colleges and divisions met to review the process used to initiate a request to waive the requirement to follow the recruitment process for EHRA positions. The group used an agile methodology called a “sprint” to elicit stakeholder feedback and to identify strengths and weaknesses of the proposed process. A “sprint” is a period when a team is focused on completing a set amount of work. The job waiver work group met for five days.
Recommendations/Deliverables
The project resulted in the following:
- The job waiver request process was moved to PeopleAdmin and automated, eliminating the need for campus partners to use email to navigate the request process.
- A revised waiver of recruitment form.
- Updated process maps and system workflow.
- OIED revised the reasons a waiver of recruitment can be considered in order to be consistent with federal equal opportunity and affirmative action guidance and NC State business practices.
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College/Division Representative
Workgroup
Ryan Bernarduci – University Human Resources
Shannon Boatwright* – University Human Resources
Ellen Coster – University Human Resources
David Elrod – Office for Institutional Equity and Diversity
Jennifer Harrison – University Human Resources
Senadzi Kpeglo* – University Human Resources
David Perryman – University Human Resources
Lori Priess – University Human Resources
Sheri Renno – College of Veterinary Medicine
Shannon Williams – Office of Research and Innovation
Rebecca Zuvich – College of Agriculture and Life Sciences
Stakeholders
Beth Buck – Division of Academic and Student Affairs
Todd Driver – University Human Resources
Margaret Erickson – University Human Resources
Marshall Love – University Human Resources
Daniel Monek – Department of Music
Neal Parker – Poole College of Management and Faculty Senate
Nikki Price – College of Sciences
Connie Reno – College of Engineering
Julie Ricker – University Human Resources
Sheri Schwab – Office for Institutional Equity and Diversity
Wendy Scott – NC State University Libraries
Courtney Thornton – Office of Faculty Affairs
Marie Williams – University Human Resources
Beth Wright Fath – Division of Academic and Student Affairs
David Zonderman – College of Humanities and Social Sciences
*former employee |
Benefits of New Process
- The user’s role is more clearly defined.
- The process is clarified.
- The definitions of the job waiver request categories are clearer.
- The automated process includes a more effective way of tracking the status of waiver requests.
- Users can edit job waiver requests in the PeopleAdmin system after submitting the proposals.
- The new procedure may reduce the review process from three to five days to two days.
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What’s Not Changing
- OIED will review and decide whether to approve job waiver requests.
- UHR’s Classification and Compensation will review position details and salary information related to job waiver requests.
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Implementation Date
March 2, 2020 |
Questions or Feedback
The Office for Institutional Equity and Diversity manages the job waiver process. If you have questions about the process, send an email to equalopportunity@ncsu.edu. For classification and compensation questions, please contact Lori Preiss, director of Classification and Compensation, at lapreiss@ncsu.edu. You can also visit the job waiver website.
Project Scope (pdf version)